Privacy Policy

Application: Work Time · Package: com.orbicol.worktime

Last updated: 30 July 2026

This Privacy Policy explains how Orbicol ("we", "us", "the Company") collects, uses, stores, and protects information when you use the Work Time mobile application (the "App"). Work Time is a workforce time-and-attendance tool used by employees to record working hours, register at company access points, and communicate with their employer. The App is provided to employees on behalf of the organization ("your Employer") that has licensed it.

By using the App, you agree to the collection and use of information in accordance with this Policy. If you do not agree, please do not use the App.

1. Information We Collect

We only collect data that is necessary for the App to perform time-tracking and attendance functions for your Employer.

Data type	Why we collect it	Permission used
Phone number & basic device/SIM identifiers	To identify you as a registered employee and sign you in to your Employer's account. Your phone number is matched against the employee list your Employer has configured.	`READ_PHONE_NUMBERS`, `READ_PHONE_STATE`
Location (approximate and precise)	To record the location associated with a clock-in / attendance event, so your Employer can confirm that work-time registration happened at an authorized work site.	`ACCESS_COARSE_LOCATION`, `ACCESS_FINE_LOCATION`
Camera	To scan QR codes / barcodes at company access points (gates, entrances) for attendance registration. The camera is used only while scanning. We do not take or store photographs.	`CAMERA`
Work-time & attendance records	Clock-in/clock-out times, scan events, and related activity you generate while using the App.	—
Messages	Messages exchanged between you and your Employer through the App.	—
Network / connectivity state	To determine whether the device is online and to communicate with our servers.	`INTERNET`, `ACCESS_NETWORK_STATE`

We do NOT collect: we do not collect your contacts, browsing history, photos or media library, financial or payment information, health data, or advertising identifiers. The App contains no third-party advertising and no advertising SDKs.

2. How We Use Your Information

To authenticate you and grant access to your Employer's workspace.
To record and display your working hours and attendance.
To register your presence at access points via QR/barcode scanning.
To enable messaging between you and your Employer.
To operate, maintain, secure, and troubleshoot the App.

We do not use your personal data for advertising, profiling, or automated decision-making, and we do not sell your personal data.

3. Legal Basis and Role of Your Employer

Work Time is used in the context of an employment relationship. Your Employer is the data controller that decides which employees use the App and for what purpose; Orbicol acts as a data processor that operates the App and stores data on the Employer's behalf. Processing is based on the legitimate interest of the Employer in managing working time and attendance, and/or the performance of the employment relationship. Questions about how your Employer uses your attendance data should also be directed to your Employer.

4. How Information Is Shared

We share information only as needed to provide the service:

With your Employer — your attendance records, scan events, location of registration, and messages are visible to the organization that provides you the App.
With hosting/infrastructure providers — data is stored on secured servers used to operate the service.
When required by law — if compelled by a valid legal request or to protect our legal rights.

We do not share your personal data with third parties for their own marketing purposes.

5. Data Storage and Security

Data is transmitted over encrypted connections (HTTPS/TLS) and stored on access-controlled database servers. Each organization's data is logically separated. We apply reasonable technical and organizational measures to protect data against unauthorized access, alteration, or disclosure. No method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your data for as long as your account remains active with your Employer and as long as necessary to provide the service and comply with legal obligations. When your Employer removes your account or terminates use of the service, associated personal data is deleted or anonymized within a reasonable period, unless retention is required by law.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

access the personal data we hold about you;
request correction of inaccurate data;
request deletion of your data;
object to or restrict certain processing;
request a copy of your data (portability).

Because your Employer controls your work account, please submit such requests to your Employer, or contact us using the details below and we will assist the controller in responding.

8. Children's Privacy

The App is intended for use by employed adults in a workplace setting. It is not directed to children, and we do not knowingly collect personal data from anyone under the age of 16.

9. Permissions You Can Control

Location and camera permissions are requested only when needed and can be granted or revoked at any time in your device's system settings (Settings → Apps → Work Time → Permissions). Revoking a permission may prevent the related feature (for example, location-verified clock-in or QR scanning) from working.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be reflected by updating the "Last updated" date at the top of this page. Continued use of the App after changes take effect constitutes acceptance of the revised Policy.

11. Contact Us

If you have questions or requests regarding this Privacy Policy or your data, contact:

Orbicol
Email: [email protected]